Time tracking for agencies

Make every billable hour visible

Between pitches, dailies and client feedback, hours vanish that never make it onto an invoice. Jomawo assigns every hour to a client and project – without breaking your flow.

Start for freeSee pricing
Agency creative team working on a project

Sound familiar?

Why time tracking fails in agencies

The work is not the problem – it is that at the end of the month nobody knows where it went.

Invisible hours

Quick syncs, revision rounds and 'can you just quickly' requests add up – and never appear on any invoice.

Many projects in parallel

Anyone juggling five client projects can hardly assign hours correctly after the fact. Estimates replace facts.

Budgets without early warning

Whether a retainer or project budget still holds often only shows once it is blown – too late to act.

Reporting on demand

Clients want to know what they pay for. Without clean data, every proof of hours becomes painful reconstruction.

Project time tracking

Start the timer, switch projects, keep working

With the timer and quick search you switch between client projects in seconds. Every entry is instantly assigned to the right client, project and activity – no Friday-afternoon cleanup required.
  • Timer with quick search for instant project switches
  • Hours separated by client, project and activity
  • Add and correct entries after the fact
  • Or track by voice with Voice AI

Today · client projects

Client North · website relaunch2:45 h
Client South · SEO retainer1:30 h
Client West · Q3 campaign2:10 h
Internal · team daily0:20 h
Billable share6:25 h
Budgets & reports

See budgets tip before they tip over

Reports continuously show how many hours each project and retainer has consumed. You spot tight budgets early – and can talk to the client before hours are overrun.
  • Analyse hours per client, project and period
  • Charts and flexible filters for quick answers
  • Retainer utilisation at a glance
  • Honest data for your next quote

Retainer Client South · July

Agreed40:00 h
Tracked so far31:20 h
Month-end forecast38:45 h
Remaining budget8:40 h
Client reporting

Proof of hours that builds trust

Export proof of hours per client and project as PDF, CSV or Excel – with your agency logo. Transparent records answer the question 'what are we paying for?' before it is asked.
  • Export as PDF, CSV or Excel
  • With your own logo, in your agency's look
  • Records per client, project and period
  • The perfect basis for invoicing

Hours report · Client North

Concept & strategy12:30 h
Design28:15 h
Development41:00 h
Project management9:45 h
Total July91:30 h

How to start

Clean project time in three steps

Time tracking must not become a second project. With Jomawo your team is ready in minutes.

1

Set up clients & projects

Create your clients and projects – including activities like design, development or consulting.

2

Invite the team

Everyone tracks their own time – by timer, quick search or voice. Roles and permissions are managed centrally.

3

Analyse & invoice

Reports show budgets and billable hours; proof-of-hours exports are one click away.

Matching features

The features that make the difference

A closer look at the modules agencies use the most.

Project time tracking

Timer, quick search and clean separation by client, project and activity.

Learn more

Reports & analytics

Charts, statistics and flexible filters for budgets and utilisation.

Learn more

Timesheet export

Proof of hours as PDF, CSV or Excel – with your own agency logo.

Learn more

Time tracking in agencies: from necessary evil to steering instrument

Agencies sell time – which is exactly why time tracking here is not an admin topic but the foundation of the business model. Experience shows again and again: without systematic tracking, agencies lose a noticeable share of billable hours because revision rounds, syncs and small extra tasks are never documented. Project time tracking like Jomawo makes those hours visible – and therefore billable.

What matters is that tracking does not interrupt the flow of work. In Jomawo you start the timer with one click, switch between client projects via quick search, and can even track time by voice – the Voice AI assigns client, project and activity automatically. Forgotten entries are added after the fact, and team leads keep an overview of budgets, retainer utilisation and the split between billable and internal hours through reports.

For client reporting you export proof of hours with your agency logo as PDF, CSV or Excel – per client, project and period. That creates transparency with clients and a solid basis for invoicing. Getting started is free: the Freelancer plan includes up to 160 tracked hours per month at no cost, and growing teams move to the Premium plan with unlimited hours. Built and hosted in Germany, GDPR-compliant.

FAQ

Frequently asked questions about agency time tracking

Every entry is assigned to a client, project and activity. Internal work goes to dedicated internal projects – so reports always show the ratio of billable to internal hours.
Yes. All team members book their time to the same clients and projects. Reports show hours per project across the whole team – ideal for budget and utilisation overviews.
Reports show tracked hours per client, project and period with charts and flexible filters. You notice early when a retainer is nearly used up or a project runs over budget.
Yes. Export proof of hours as PDF, CSV or Excel and add your own logo – ready to send to the client or attach to the invoice.
Getting started is free: track up to 160 hours per month at no cost, forever. Agencies with more volume use the Premium plan with unlimited hours or the Enterprise plan with white labeling.

So you have more time for what really matters.

Start for free now and track up to 160 hours per month – without paying a cent.

Start tracking!See pricing